Some businesses want to go paperless to protect the environment. Others are required to follow the digitization trend, like medical offices and hospitals.
But is something like legal document scanning really this important? Does it serve the needs of a company and its customers, clients, or patients?
Actually, legal scanning is extremely important to most businesses.
The Benefits of Legal Scanning – Why Most Businesses in Atlanta Transition to Paperless
When we mention the benefits of a paperless office to most business owners, they tend to think in terms of saving money on paper, ink, and postage.
While this is definitely a perk of going paperless, there’s more involved.
Legal scanning can provide you with a more organized record-keeping system, while making it easier for you and your employees to find specific documents.
Additionally, getting rid of as many paper files and documents as you can will reduce the amount of storage you need, which is especially helpful if you ever need to move or if you don’t have a lot of storage space in the first place.
4 Reasons Why Legal Document Scanning Should Be Implemented Right Away
Legal document scanning is important for a number of other reasons, too, especially if you run a legal practice.
1. Keep in Step with the Digital Age
Digitization of records is the way things have been going for a number of years now. More and more companies are doing their best to go as paperless as possible. Digitization companies will continue working hard to create easier-to-use equipment, tools, and techniques to help companies achieve their paperless goals.
2. Easier Disaster Recovery
Investing in legal scanning services can help you, too, if you ever experience a disaster. Fires, floods, earthquakes, tornadoes, tsunamis, and hurricanes all have the potential to destroy businesses, office buildings, and the records within.
Having a digital copy of all your important legal documents will make it easier for data recovery to get your business up and running after such an event.
3. Better Compliance with Disclosure Laws
The Sarbanes-Oxley Act of 2002 was passed by Congress to protect investors from fraud. It requires corporations provide financial information to their investors quickly, efficiently, and thoroughly.
Other similar disclosure laws have been enacted to protect people and provide them with the information they need.
Having everything available in electronic form makes it easy to provide the documents to those who request them.
4. Easier File Sharing Between You, Employees, and Colleagues
Another benefit of digitizing your files is the fact it’s incredibly convenient. Files can be easily shared with employees and colleagues, or sent to others who request them. Just imagine the time you’ll save not having to search high and low for the right paper file.
Legal Document Scanning Services Makes Scanning So Much Easier
It’s easy to see why legal scanning is so important to businesses. However, this doesn’t make the job any easier.
Trying to scan your own documents – especially if you have a lot of files, legal papers and contracts – can seem like a frustrating, daunting, and time-consuming job.
Fortunately, you don’t have to do it all on your own.
With legal document scanning services from Document Pros, you don’t have to worry about spending an extra minute at work scanning files. You and your employees can stick to the tasks at hand and do the work you love.
And we’ll do the work we love. Legal scanning services are one of our most popular services and one we enjoy doing. It is our privilege to serve business owners in our community in this manner.
With these services, you’ll be able to take one more step to keeping your business and your important documents safe and easy to access.
Do you need help with document scanning and printing services? Contact us today!