In the legal profession, reviewing multiple documents to obtain facts and evidence is not only commonplace – it’s a necessity. The information you obtain from written documents can be invaluable to building a case, your line of questioning, and proving whether someone is innocent or guilty.
But as we all know, lawyers and their legal teams don’t just have to search through paper files, they have to search through emails, internet browser history, text messages, and much, much more.
Searching through electronic files is known as electronic discovery collection, or e-discovery. And legal document scanning is an important part of the e-discovery equation.
Legal scanning can make your job even easier and save your team a lot of time.
Why Legal Document Scanning and E-Discovery Are Vital to Law Firms in Atlanta
Scanning legal documents – and important part of litigation document management – will benefit you and your team in at least five ways.
1. E-Discovery Is Easily Searchable
One thing we find lawyers appreciate about our legal scanning services is it makes data recovery so much easier.
When you have a pile of documents to pour through, you have to be diligent reading each line very carefully. Otherwise, it’s easy to miss an important component which could make or break your case.
With e-discovery, though, you don’t have to read every line of every page. Instead, you can search the document for certain keywords. Just type in a search word or phrase and your computer will find them within the document.
Then, all you have to do is read the context to see if this particular bit of information fits your needs.
We can’t tell you how many times legal teams have told us how much they appreciate this feature of e-discovery. It saves them so much time and frustration.
2. You Can Get Your Files Back in Multiple Formats
Something else our legal clients appreciate is they can get their documents back in multiple formats. They have PDFs which can be stored on their computer, which are great for quick and easy e-discovery collection within your team.
Another format lawyers are pleased about is CDs. We can scan your documents and create shareable CDs. You can share these discs with colleagues and whoever else may need to see the documentation you possess.
Just imagine how much money you’ll save on postage by sending a single, lightweight compact disc instead of piles of paper documents.
3. Electronic Data Can Serve You Well as Evidence in a Trial
The written word has been used in court cases for centuries. Just because we’ve gone digital doesn’t mean this changed. In fact, we have more documentation than ever before, which means lawyers and police have more evidence than ever before.
Emails, text messages, and even browser history can be catalogued as evidence and used in a trial. Keeping track of these digital documents is an important part of litigation document management and will make it easier to present evidence in your case.
4. Digital Information is Difficult to Destroy
Another great thing about digital information is it’s really difficult to destroy. This benefits investigators and legal teams immensely for multiple reasons.
First, during an investigation, even digital documents which have been deleted can be un-deleted. A person would have to physically destroy every single hard drive in order to permanently delete something.
A second benefit is your electronic files are safe and recoverable if you ever experience a fire or natural disaster.
5. It Serves Your Budget Better Than Paper Files
It seems like these days we’ve all experienced the need to tighten our budget. Because of this, most of us look for ways to lighten our load while still sticking to a budget.
While legal document scanning can cost some money up front, in the long run it will save time and money. It will allow you and your team to focus on more important tasks.
Save Time by Investing in Legal Document Scanning Services
While electronic data can be extremely useful and easier to navigate than paper documents, the idea of scanning all your documents might not seem very appealing.
We get it – you’re incredibly busy. This is why you should invest in legal scanning services. We will quickly, efficiently, and confidentially scan all of your documents. Then, we endorse a Bates number for each document and put the data in a format which serves you best – searchable PDFs, concordance, shareable CDs, or database files.
Scanning legal documents can make the work your legal team does so much easier. And when you invest in legal document scanning services, you’ll save even more time and money in the long run.
Do you need legal document scanning services? We can help! Contact us to find out more about our legal scanning services, as well as our business printing products and services.