To be honest with you: It may take you a while to get ready for legal document scanning, especially if you’ve never done it.
If you don’t know where to begin, don’t worry. We’ve got you covered. In this article, we will tell you how you can prepare for your legal scanning.
Let’s get started and see what’s the first step.
How To Prepare Before A Massive Legal Document Scanning
1. Locate the original documents
It’s important to remember you need the original documents for legal document scanning. Forget about copies because you won’t need those. You also need to retrieve the original documents in case you would want to shred them after the scanning process.
Search very carefully in every drawer, on every desk, chair or area in your office where your documents might be. Then, put all of them in a pile and prepare for step two.
2. Sort your files
Let the fun begin. After you have gathered all of your documents in one place, it’s time to sort them. To make this easier for you, you can categorize them in the order you’d like them to be indexed.
If you do this, you will save a lot of time after the legal document scanning process because you won’t have to go through the documents all over again.
You can even organize them in the order in which you want to scan them. If you have hundreds of documents, this strategy is going to be a life saver. Planning ahead of time is essential in the legal scanning process.
3. Remove any materials from the documents
You’ve probably used staples, paper clips, tape or other materials to bind your documents and keep them together. Now, it’s time to remove those.
Some companies will do this for you. However, if you’re not sure they’re going to do it, it’s best to be proactive and do it before you hand them your documents. Or you can simply give them a call and ask if they offer this service as well.
4. Straighten your files
Inevitably, your documents will fold over time, especially if they were kept in a big pile of files. However, please note the folded section of a file is not going to be scanned, so you want to make sure all of them are straightened.
After all, you don’t want vital information to not be scanned because it was written on a folded corner.
5. Hand over the documents
You found your documents, sorted them out, removed any foreign materials. Now, it’s time to hand them over to the company which to scan them.
Let The Professionals Take Care Of Legal Scanning for You
In-house legal document scanning can turn out to be quite expensive. That’s why we recommend you to outsource these services to someone like us.
If you want to find out more details about our services and how we can help you, contact us here.