Have you set your New Year’s Resolution? Setting these resolutions and intentions for the New Year isn’t something limited to individuals. Even businesses set goals for the year to come.
One common goal for businesses is to go paperless.
If you’re like a lot of business owners, the idea of going paperless is an attractive one – particularly if you’ve been trying to close out 2019 and all of the paperwork which goes with it.
But transitioning to a paperless office can seem like way more work than it’s worth. This is why we’ve decided to share some of the top reasons why you should finally go paperless in 2021. In addition, we’ll provide you with some tools – like affordable printing services – which can help make this happen.
3 Reasons Why You Should Go Paperless in 2021
Here are just three reasons why everyone at our printing company in Atlanta thinks now is the best time to go paperless.
1. You’ll Save Money
This is probably the reason most companies want to go paperless. They like the idea of not having to pay for paper and ink. But the cost savings go beyond this.
Looking up information digitally often takes less time and effort than perusing through paper files. Instead of paying your employees to hunt down files, they simply have to do a quick search on their computer.
What happens if you have a fire or flood? All of those paper files will be lost and data recovery will prove to be both difficult and time consuming. Having digital records makes data recovery so much easier and cost effective.
2. There’s Less Chance of Loss or Damage
It may make you feel more secure to have paper files. However, the reality is paper files can actually be more of a liability than anything else.
Paper can easily be damaged, lost, or even stolen. Digital files are often much more secure – which is something all business owners need to concern themselves with. The more secure your important files are, the more trustworthy you’ll be to your customers.
3. You’ll Improve the Productivity of Your Office
Searching for files, printing the, and filing them all take a lot of time. Instead of paying your employees for “busy work,” go paperless. Doing so will save your employees time, giving them the opportunity to do the work you hired them to do and they would rather be doing. Going paperless is great for any type of company from mortgages to a law practice.
Affordable Printing Services and Other Tools to Help You Go Paperless
Are you ready to finally go paperless? Here are some tools you can utilize in your office to make the process easier for you and your employees.
1. Invest in a Printing Company
Affordable printing services can be a lifesaver. When you invest in services from a printing company you can be confident your important documents are in good hands.
We start by scanning your files to a CD/DVD. Then, we make the documents searchable. You can insert the CD/DVD into your computer’s CD drive, type in your keywords and find exactly what you’re looking for in a very short period of time.
2. Digital Note Taking Tools like Evernote
In addition to investing in printing services, it would be helpful if you invested in a note taking tool like Evernote.
For a low monthly fee, you can use this tool to scan and keep track of paper files, like important pieces of mail. Some people even use it to keep track of business cards. Plus, this tool is ideal for taking notes during meetings and keeping them organized.
3. E-Signature Tools
Running a business requires a lot of legal forms, especially if you’re operating a legal or medical facility. Those forms often require the signatures of your clients or patients.
Instead of trying to keep track of hundreds of signature forms, invest in an e-signature pad. You’ll have the signature you need without having to waste space and money on paper.
Let This Year Be the Year You Finally Go Paperless
If you’re like a lot of people, you’ve been talking about your desire to go paperless for a number of years now. There’s nothing wrong with this. Going paperless is a worthy goal, but it’s not always easy to achieve.
In fact, it can be downright daunting.
Thankfully, Document Pros is here to help. We can help you achieve your goal of going paperless in 2021. With our Atlanta printing services, we can help you drastically reduce the amount of paper your office uses each year.
If you have been talking about going paperless for a while now, stop talking about it and start making it happen! Contact us today and let us help you finally make your paperless goal a reality in 2021!