Have you been putting off going paperless? If so, you’re not alone. We find a lot of business owners love having paper files. And when it comes to the scanning and digitizing process, they just don’t want to put the time or effort into it.
But today we’re going to show you why legal document scanning is essential to the efficiency and security of your business.
Why Legal Document Scanning Is Better Than Using Paper Documents
Here are just a handful of benefits to think about when you consider whether or not to go paperless.
1. Increased Security
Paper files aren’t very secure. Even if you have performed employment screening, unauthorized persons may be able to gain access to storage areas or your filing cabinets. Or, they can take a look at (or even steal) files which have been left on counters. Another concern is misdirected faxes.
When you deal with paper files, your concern over their security is not limited to how secure your office is – you have to be concerned over the security of where you send the files, too.
Unauthorized access can be accidental or intentional – but either way, it can spell trouble for you and your company.
Thankfully, when you invest in legal scanning services, you increase your level of document security. This will safeguard you from legal action and unhappy clients and customers.
2. Easier Access to Records
Litigation scanning makes it easier for you, your employees, and your colleagues to access important documents. Not only can the documents be accessed with just a click of the mouse – the documents can be accessed from any authorized computer or device.
This means if you’re working from home, you can access any file you need instead of putting your work on hold.
Additionally, electronic files can be accessed by multiple people at one time. This isn’t the case with paper files. After you’ve managed to locate the files you need, you’re the only one who has access to them. This can reduce the efficiency in your office if others need to reference those files, too.
But with electronic files – anyone who needs them can access them at any time.
3. Reduced Likelihood of Losing Records
Losing legal records is a nightmare for any business owner. They can get lost in the mail, lost in a pile of paperwork, or lost/damaged in case of fire or a natural disaster.
With legal scanning, all your important records are safe from loss or damage – and this will give you some peace of mind.
4. It Saves Money
While legal document scanning can cost some money up front, in the long run, it can save you some money.
When you buy paper for your office, you’re not only buying it for your personal use – you’re buying it to share your documents, too.
In the legal profession, there are instances when you need to send documents to a colleague, a mentor for advice, or to the opposing counsel.
Litigation scanning can help you save money because you don’t have to waste time getting all your paperwork in order and you don’t have to keep buying paper to make legal copies.
Instead, all you do is point and click. That’s right – with a click of the mouse, all of the legal documents you need to share are on their way.
Getting Help with All Your Legal Scanning Needs
If you find the idea of making the switch from paper to digital overwhelming – you can rest assured that these changes don’t have to happen overnight.
You can start implementing changes slowly. First, take some time to figure out which documents need to be digitized and which don’t.
Once you have that figured out, you can transition to digital files at your own pace.
When you decide to make the transition to digital, you don’t have to go through the process alone. We understand what a time-consuming headache document scanning may seem for most people. But this is what we do. We’re good at it. We’re efficient. And confidentiality is one of our highest priorities.
Does the idea of scanning all your legal documents make you want to break out in hives? Contact us to take care of your scanning and legal document copying needs for you!