Outsourcing has been a useful tool for many businesses for quite some time. One form of outsourcing – shredding – has received some doubt over the past few years, though. Why is this?
For the most part, the cause of doubt surrounding outsourced shredding has to do with some common misconceptions.
Today, we’ll take a look at some of the myths surrounding the topic of outsourced document shredding services in Atlanta. And we’ll show you why this tool has proved invaluable for numerous businesses.
5 Common Myths about Outsourced Shredding You Should Ignore
Here are five myths we often hear about outsourced shredding and why you should disregard them.
1. Your Needs Don’t Justify Investing in Shredding Services
Some business owners feel like they just don’t have enough of a need to utilize a shredding company. Oftentimes, this myth is rooted in the belief which only large corporations with hundreds of employees outsource their shredding.
But you don’t need to have a truck full of documents to shred. We’ve helped companies of all sizes – large and small – with their shredding needs. We do this by offering multiple shredding options, from one-time pickups to monthly services.
2. Outsourcing Is Way Too Expensive
This isn’t always true. It depends on which company you use and which service you invest in. And you also have to factor in the amount of time you spend shredding.
If you stop to think about it, shredding can actually eat up a lot of your day, or of your team. Even if you only shred once a day, the time spent stooped over the shredder can really add up.
Let us take care of it for you instead and you’ll get this time back. And as they say – time is money.
3. An In-Office Shredder Can Fill the Needs of Your Company
If you only ever need to shred occasionally, an in-office shredder might work okay for your needs.
However, most companies shred often – perhaps more than they realize – and even a heavy-duty shredder can be put to the test with regular shredding. This is especially true if the people in charge of shredding don’t know how to maintain the shredder.
Once your shredder wears out, you’ll need to pay for repairs or a replacement. It might be more prudent to put those funds toward outsourcing.
4. Your Shredder Provides Enough Security
You may think investing in a heavy duty shredder will not only do the job sufficiently, but it will do it safely. All which is needed is the documents are shredded, right?
Actually, this is not enough. Even documents which are shredded fairly well can cause problems if they fall into the wrong hands.
You might not think it’s possible for shredded documents to be put back together, but let us assure you – it is.
For example, back in 2009, federal prosecutors were hard at work putting shredded documents back together during a court case. The case involved Stanford Financial Group and the owner who had been accused of running a $7 million Ponzi scheme.
The prosecutors were able to reconstruct the documents using a computer – and identity thieves can do the same thing. This is why it’s so important to use a professional shredding company. We can completely destroy confidential documents.
5. It Isn’t Safe to Give Confidential Documents to a Third Party
This is a concern of nearly every company, but particularly those in the legal and medical industries.
Let’s take a look at the medical industry for a moment. Privacy laws and HIPAA regulations are very strict when it comes to protected, confidential health information. As patients, we’re grateful for this. As business owners, it can make documentation and the disposal of said documentation difficult at times.
Some business owners might avoid sending these types of documents to a third party, like a shredding company, because of these laws. But according to HIPAA laws, you can outsource your shredding as long as you enter into a contract ensuring the health information is disposed of properly.
Choosing a Shredding Company You Can Safely Rely On
While we’d like to say all of the myths above – particularly number five – are based on simple a misconception, which is not always the case.
Unfortunately, a few people have had bad experiences with shredding companies. They may have been over-priced, provided inadequate service, or compromised their customer’s security in some way. For the most part, though, outsourced shredding is a safe and cost-effective way to destroy documents.
Provided, of course, you find the right shredding company.
At Document Pros, our client’s security is always at the forefront of every action we take. We want you to have confidence in the services we provide. Instead of worrying about the security or cost of document shredding, we want you to focus on what you do best – running your business.